Coronavirus (COVID-19) Information Page
Important update from Dr. Stephen E. Smith, EOSC President (March 24, 2020)
Eastern Oklahoma State College will take the following steps to limit the spread of the Coronavirus (COVID-19). It is important to note that during this rapidly evolving situation, Eastern will continue serving its students. Delivery methods may be altered, but there is no change in our commitment to student success and productivity.
We must be vigilant and do our part to protect everyone. We are working do reduce the number of individuals on campus and reduce the possibility of potential exposure to COVID-19.
Due to the rapidly changing public health challenges posed by COVID-19 and the guidelines/directives provided by state and federal health and government officials, Eastern is implementing the following changes in operations to help slow the spread of COVID-19 by restricting the number of people on campus. Please check your campus email on a regular basis and visit this webpage for updates.
All ONLINE Course Delivery for the remainder of the 2020 Spring Semester
- Spring Break has been extended by one week (March 23-27, 2020) for students, faculty and staff. No classes are in session this week, the campus is closed, and students, faculty and staff are not required to report to campus or to online classes. Assignment deadlines during this week will be moved by instructors to a time after classes resume. Faculty should use this week to prepare for online-only instruction in all classes.
- Current online students will proceed as usual. Courses resume March 30, 2020.
- Courses previously offered using face-to-face and hybrid delivery will be transitioned to online instruction beginning March 30, 2020.
- If you have questions about learning in an online environment or about your courses, please visit your Blackboard account and/or immediately email your instructor.
- For students that will have limited ability to conduct online learning, we will provide both the Wilburton and McAlester campuses as computer and Internet access points via either the library or computer labs. Instructions regarding how many students may attend and any other precautionary measures will be forthcoming.
Library and Computer Lab Access
For students with limited access to a computer or Internet service, Eastern is working on plans to provide access to either computer labs or WiFi services at all teaching sites. This information will be updated as it becomes available.
EOSC Library in Wilburton
EOSC Library in McAlester
- Beginning March 30, the EOSC Library in Wilburton will be open Monday-Thursday from 11 a.m. to 7 p.m. for the remainder of the spring 2020 semester. Visit the Library's webpage for additional information about services.
- The Library will be open to EOSC students and staff for academic purposes only. No children or the general public will be allowed to enter.
- Access to the Wilburton Library will be available through the back door of the Library Building only.
- Beginning March 30, the EOSC Library in McAlester will be open Monday-Thursday from 11 a.m. to 7 p.m. for the remainder of the spring 2020 semester.
- Use of a computer for college coursework must be scheduled by APPOINTMENT ONLY. You can make an appointment by calling 918-302-3607 during the hours stated above.
- Students may use computers for college coursework only. Computer use will be monitored.
- Honorlock will be used for test proctoring for the remainder of the semester. However, should someone need to take a proctored exam, they must do so by appointment only. You can make an appointment by calling 918-302-3607 during the hours stated above.
- Only current students and EOSC faculty and staff will be allowed to enter the facilities. No public patrons, children, or other family members may enter.
- When students arrive to campus for their scheduled session or test they will call 918-302-3607 in order to gain access to the building.
If you or anyone in your household has a fever, cough or difficulty breathing (or any of the symptoms similar to those of COVID-19), please do not come to campus. Anyone exhibiting those symptoms will be asked to leave.
All exam proctoring is moving to Honorlock, a web-based remote test proctoring service. There is no additional payment required for students to use Honorlock. Visit Eastern's Remote Test Proctoring webpage to learn more. Students who do not have computer or Internet access can make an appointment for exam proctoring at the Library in Wilburton or McAlester. Contact firstname.lastname@example.org to make an appointment or ask questions.
The Campus Bookstore has partnered with our digital course materials platform, VitalSource, and leading publishers to launch VitalSource Helps, a program offering free access to ebooks for students who may have lost access to course materials with the rapid move to distance learning. If you previously accessed textbooks via the library, shared a book with a classmate, or left your books on campus, visit bookshelf.vitalsource.com to access free ebooks through May 25. VitalSource Helps provides access to tens of thousands of ebooks, but some content may not be available.
To access free materials, you must use your eosc.edu email address to log in or create an account. Before you get started, we encourage you to review this student FAQ.
We strongly encourage all residential housing students to NOT return this semester to protect the health of our campus community. Students without other housing options may remain on campus, and we will assist with their needs. If a student does plan to stay on campus, please communicate with the housing office at email@example.com as soon as possible in order for us to plan accordingly for meals, etc. Students that will be moving off campus may be reimbursed depending on payments methods provided for meals and housing (scholarships, financial aid, etc.).
Prior to coming to campus, we ask students that plan to move back home or to another location to contact the Office of Student Services at firstname.lastname@example.org to set up an appointment in order to remove their personal items from their room. We want to limit the number of students in the residence halls during this time. Residential students will be notified for further instructions.
Instructions for Move-Out of Residential Housing (March 25, 2020)
Public Access to Campus
Effective immediately, Eastern is restricting access of the general public to all buildings in all locations. All events either college related or initiated by external groups, are suspended until further notice.
Athletics, Events & Activities
- All college-sponsored events and activities are suspended until further notice. This includes Eastern's Sapphire Ball. Please visit the Sapphire Ball website to learn more.
- All events hosted by outside organizations on Eastern’s campus are also suspended until further notice.
- The Study Abroad program between Eastern and College 360 in Silkeborg, Denmark has been canceled this year. The Danish students will not be visiting Eastern and our students and faculty will not travel to Denmark.
- The NJCAA has suspended all spring sports competition, including baseball and softball games, for the remainder of the academic year.
Spring 2020 Commencement & Nursing Pinning Ceremonies
The commencement and nurse pinning ceremonies scheduled for May 8, 2020 are cancelled. It was discussed to consider moving the ceremonies to the summer, but with the unpredictable nature of COVID-19, we believe it is necessary to cancel. We do acknowledge the accomplishment of our students and wish them the very best on the next opportunity they choose in life. We thank you for choosing to attend Eastern Oklahoma State College!
Remote Work for Employees
Eastern will implement a Remote Work format for employees. This plan will be in effect as long as necessary to respond to challenges of COVID-19.
Remote operation does not apply to all positions and job functions. In consultation with your supervisor, administration recommends that employees perform their work at home as long as remote work does not compromise college operations.
For those employees who have job functions that cannot be performed at home, supervisors will work with employees to develop individualized plans. If you are ill or have symptoms associated with COVID-19, please contact your supervisor as soon as possible and do not come to campus.
Supervisors should contact your employees to develop plans, assess needs, and arrange for additional training and equipment as needed. This is an adjustment to normal campus operations, but continue to follow the chain of command as we work in this format.
Please note that in general, individuals are expected to be available during normal hours, regardless of location as long as we are working in this format.
- Develop flexible work schedules designed to minimize contact with others;
- Practice social distancing in offices by maintaining six-foot spacing where possible. We ask that no more than two employees at one time in areas with multiple offices in a suite.
- Minimize multi-person meetings and transition all possible meetings to phone or virtual formats;
Travel for all college-related business or academic purposes (regardless of prepayment) is suspended unless such travel is deemed absolutely critical to the college and approved in advance by the Office of the President.
EMPLOYEE PAY - All employees, regardless of position, will receive their monthly pay in the Tele-Work format. The Human Resources office will collect time sheets once we return to normal campus operations. The leave policy will be temporarily suspended during this time.
STUDENT ENROLLMENT - As we move into that time of year for enrollment, we will be putting information on our website for new and current students to enroll remotely for the summer and fall semesters. Jeff Weems, Chief Technical Officer, will be emailing instructions to all employees on how to set up your office phone to forward to your personal phone. This is for any employee that would like to utilize this feature.
PURCHASING - Effective immediately, there is a freeze on all non-essential purchasing. Grant programs will be excluded from this request. Please consult your supervisor prior to making any purchases.
The most important precaution all of us can take is being mindful of our personal health by practicing good hygiene, such as washing hands frequently. We continue to follow guidance from the CDC and state and local health authorities and encourage everyone to take reasonable, common-sense measures to keep yourself healthy.
The Oklahoma State Department of Health has established a COVID-19 hotline, 877-215-8336, which has additional guidance information.
We recommend that everyone follow these everyday preventive practices while traveling or at home:
- Avoid close contact with people who are sick.
- Avoid touching your eyes, nose and mouth with unwashed hands.
- Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom, before eating, and after blowing your nose, coughing or sneezing.
- If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol.
- Always wash hands with soap and water if hands are visibly dirty.
- Cover your cough or sneeze with a tissue, then immediately throw the tissue in the trash.
- Clean and disinfect frequently-touched objects and surfaces using a regular household cleaning product.
- Practice social distancing by avoiding large crowds and non-essential travel including plane trips and cruise ships.
What to do if you experience COVID-19 symptoms
If you are experiencing flu-like symptoms such as fever, cough and difficulty breathing, call your medical care provider or the Oklahoma State Department of Health's COVID-19 hotline at 877-215-8336 for further instruction. Please avoid contact with others, do not come to campus and do not travel unnecessarily. Students should notify the Office of Student Services (918-465-1818) and employees should notify the Office of Human Resources (918-465-1777) if experiencing flu-like symptoms.
Eastern will continue to monitor and revise its plan based on the changing environment or as required by external entities. The Office of the President will continue to provide periodic updates and encourages all to visit this webpage for updates. These actions are drastic, but required and consistent with guidelines/directives of state and federal officials to help protect the health of our campus and community partners. Let’s stand together and do all we can to reduce the spread of COVID-19. Thank you for your cooperation and support as we continue to navigate this unprecedented issue in the history of our Nation.