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Student & Campus Life

Disciplinary Procedures

1. Any member of the College community may file charges against a student for violation of the Student Code. A charge shall be prepared in writing and directed to the Student Life Director or a member of the residence hall staff. Any charge should be submitted as soon as possible after the event takes place. Delayed reports may make resolution more difficult or impossible.

2. Students charged with violating the University Code, rules, or regulations will be disciplined according to established judicial procedures outlined below.
 
3. For more serious or repeat violations, a formal Disciplinary Hearing may be held.

4. Disciplinary Hearings shall be conducted by the Student Life Director or Judicial Board according to the following guidelines:
  • a) Disciplinary Hearings shall be conducted in private.

  • b) The complainant, accused student and their advisors, if any, shall be allowed to attend the entire portion of the hearing at which information is received (excluding deliberations).

  • c) The complainant and the accused student have the right to be assisted by an advisor they choose, at their own expense. The advisor may be any member of the College community who is not a party to the case. Students must notify the Student Life Director at least 48 hours in advance of the hearing if they intend to have an attorney as an advisor. The complainant and/or the accused student is responsible for presenting his/her own information, and therefore, advisors are not permitted to speak or to participate directly in any Disciplinary Hearing.

  • d) The complainant, the accused student, and the Hearing Officer may arrange attendance of possible witnesses who are members of the College community, if reasonably possible, and who are identified by the complainant and/or accused student at least two weekdays prior to the Hearing, Witnesses will provide information to and answer questions from the Hearing Officer or Judicial Board. Questions may be suggested by the accused student and/or complainant to be answered by each other or by other witnesses and such questions will be directed to the chairperson, rather than to the witness directly. This method is used to preserve the educational tone of the hearing and to avoid creation of an adversarial environment.

  • e) Pertinent records, exhibits, and written statements may be accepted as information for consideration at the hearing at the discretion of the chairperson or hearing officer.

  • f) All procedural questions are subject to the final decision of the Hearing Officer or chairperson of the Judicial Board.

  • g) After the portion of the Disciplinary Hearing concludes in which all pertinent information has been received, the Judicial Board or Hearing Officer shall determine whether the accused student has violated each item of the Student Code, which the student is charged with violating.

  • h) The determination shall be made on the basis of whether it is more likely than not that the accused student violated the Student Code.

  • i) Formal rules of process, procedure and/or technical rules of evidence, such as those applied in criminal or civil court, are not used in Student Code proceedings.
5. There shall be a single verbatim record, such as a tape recording, of all Disciplinary Hearings for purposes directly relating to any resulting appeals. Deliberations shall not be recorded. The records shall be the property of the College and shall be destroyed when the appeal process has expired.

6. If an accused student, with proper notice, fails to attend the Hearing as scheduled, the information in support of the charges may be presented and considered even if the accused student is not present.

7. The Judicial Board or Hearing Officer may accommodate concerns for the personal safety, well-being, and/or fears of confrontation of the complainant, accused student and/or other witness during the hearing by providing separate facilities, by using visual screen and/or by permitting participation by telephone, videophone, closed circuit television, video conferencing, video tape, audio tape, written statement of other means, where and as determined in the sole judgment of the Student Life Director to be appropriate.

8. If a student is found guilty of the alleged violation(s), the Judicial Board or Hearing Officer will determine appropriate sanctions.

Sanctions

The following sanctions may be imposed upon any student found to have violated the Student Code however it is the right of the Student Life Director to determine what level of Sanction will be imposed at any given time for any given violation:
  • a) Disciplinary Warning - a notice may be sent in writing to the student regardingthe violation. Subsequent violations will result in more severe sanctions.
  • b) Disciplinary Probation - A written reprimand for violation of specific regulations. Probation is for a designated period of time and may range from three months to one year. If other disciplinary action is taken while the student is on Disciplinary Probation, it is likely to result in the student’s immediate separation from the College.
  • c) Loss of privileges - Denial of specified privileges for a designated period of time.
  • d) Fines - Previously established fines may be imposed.
  • e) Restitution - Compensation for loss, damage or injury. This may take the form of appropriate service and/or monetary or material replacement.
  • f) Discretionary Sanctions - Work assignments, essays, service to the College, changing of housing assignment, eviction from campus housing or other discretionary assignments.
  • g) College Suspension - Separation of student from the College for a definite period of time, after which the student is eligible to return. Conditions for readmission may be specified.
  • h) College Expulsion - Permanent separation of the student from the College.
In situations involving both an accused student(s) (or group or organization) and a student(s) claiming to be a victim of another student’s conduct, the records of the process and of the sanctions imposed, if any, shall be ordered to be the educational record of both the accused student(s) and the student(s) claiming to be the victim because the educational career and chances of success in the academic community of each may be impacted.

Interim Suspension

In certain circumstances, the Student Life Director, or a designee, may impose a College or residence hall suspension prior to a student appearing before a formal hearing is held.

1. Interim Suspension may be imposed only:
  • a) to ensure the safety and well-being of members of the College community or for preservation of College property.
  • b) the ensure the student’s own physical or emotional safety and well-being; or
  • c) to prevent an ongoing threat of disruption of, or interference with, the normal operations of the College.
2. During interim suspension, a student shall be denied access to the residence halls and/or to the campus (including classes) and/or all other collegiate activities or privileges for which the student might otherwise be eligible, as the Student Life Director may determine is appropriate.

3. The interim suspension does not replace the regular process, which shall proceed on a normal schedule, up to and through a Disciplinary Hearing, if required.

Appeals

Any student who feels an error has been made by the Judicial Board or an administrative hearing officer may appeal for a new hearing to the Disciplinary Appeals Panel within five (5) academic days of the decision. Untimely appeals will NOT be considered. Such appeals should be presented in writing and shall be delivered to the Student Life Director. Appeals must be based on one or both of the following grounds:
1. Due process procedures were violated.
2. Prejudicial error was committed during the hearing which resulted in the student being denied a fair hearing.

If the Appeals Panel grants the appeal, the case will be referred to the Student Life Director for a new hearing. The President will only hear appeals on cases which result in sanctions of College Suspension or College Expulsion.

Sexual Misconduct Policies

It is the policy of Eastern Oklahoma State College to promote a cooperative work and academic environment in which there exists mutual respect for all students, faculty and staff. Harassment of students based upon sex is inconsistent with this objective and contrary to the College’s non-discrimination policy. Acts of sexual misconduct are illegal under federal, state and local laws and will not be tolerated within the College. The College will follow procedures that will ensure that allegations of sexual misconduct are thoroughly investigated. Students who believe they have been harassed under this policy are strongly encouraged to report the allegations of sexual misconduct to the Student Life Director as promptly as possible. Delay in making a complaint of sexual misconduct may make it more difficult for the College to investigate the allegations. A student may also report the incident to:

Tina Ray
Title IX Coordinator
Library 156
918-465-1810

It is a violation of the college policy for any member of the College community to engage in sexual harassment or to retaliate against any member of the college community for raising an allegation for sexual harassment, for filing a complaint alleging sexual harassment or for participating in any proceeding to determine if sexual harassment has occurred.

Procedures for Reporting Sexual Assault

In the event of a sexual assault, the victim is encouraged to report the crime to Campus Police, if the crime occurred on campus, or to the appropriate authority if the crime occurred off campus. Victims should take care to preserve evidence of a sexual assault, which is of paramount importance in offering proof of the crime. For example, victims should not bathe or wash their clothing. The victim of a sexual assault also should seek medical attention. To aid in their investigation and to gather information necessary to apprehend the assailant, Campus Police will interview the victim.

EOSC has trained police officers who are ready to assist victims of sexual assault and sexual battery 24 hours a day, 7 days a week.

Victims of Sexual Assault or Sexual Battery may call the EOSC Campus Police at 918-448-2365 to report the crime. Officers will then take an initial report, secure any evidence, begin an investigation, and contact Campus officials.
Prosecution of the assailant is a matter for the victim to consider apart from reporting the crime. The information will be treated with the confidentiality afforded any victim of crime. Students also may report the crime to staff within the residence halls, the Student Life Director, or to other EOSC staff who shall inform the Campus Police and Student Affairs. Student Services staff can assist victims with filing criminal charges.

Disciplinary Procedures in Cases of Sexual Misconduct

In addition to addressing sexual assault through the criminal justice system, cases involving sexual misconduct may be assigned to the Student Life Director or a Judicial Board. Individuals found guilty of sexual misconduct can face a number of sanctions including fines, disciplinary probation, residence hall reassignment or eviction, disciplinary suspension or expulsion. Further information regarding the disciplinary process may be obtained by contacting the Student Life Director at 918-465-1818.

In addition to the information provided above, it is the policy of EOSC to provide the accuser and the accused the same opportunities to have others present during disciplinary proceedings. Requests to have others present should be made to the Student Life Director.

It is also the policy of EOSC to inform both the accuser and accused of the outcome of any institutional disciplinary proceedings from a sex offense. This includes the institution’s final determination and sanctions, if any, against the accused. The Office of Student Services shall coordinate this notification.

In cases of alleged sexual misconduct, the accuser shall have the right to request changes in their academic and living situations, if such changes are reasonably available. The Office of Student Services will receive, review, and process all such requests.

The Federal Campus Sexual Assault Victims’ Bill of Rights is as follows:
  • Survivors shall be notified of their options to notify law enforcement.
  • Accuser and accused must have the same opportunity to have others present.
  • Both parties shall be informed of the outcome of any disciplinary proceeding.
  • Survivors shall be notified of counseling services.
  • Survivors shall be notified of options for changing academic and living situations.