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Formal Complaint Process

Once you have filed a complaint with the Title IX Coordinator -

We want you to be knowledgeable about the process that occurs once a formal complaint is filed. The following describes the investigation process, the hearing and the outcome of the hearing. The Title IX Coordinator will be available to explain the process as requested. The process will be prompt, fair, and impartial. This means the process will be completed within a reasonable time frame as designated below and without undue delay. The process will be conducted in a manner that is consistent with the College’s policies and will be transparent to all parties. The process will be conducted by officials who do not have conflict of interest or bias for the complainant or respondent.

Investigation

  1. You will be notified of receipt of your complaint and the actions the Title IX Coordinator will take.

  2. A College official will meet with you to discuss the complaint submitted, review the investigation and hearing process, and answer any questions you may have. 

  3. An investigation will be conducted by a non-biased Title IX Investigator. This investigation will include:
    • meeting personally with the complainant,
    • meeting personally with the accused,
    • meeting personally with any witnesses, and
    • reviewing any documentary evidence. 

  4. The investigation of complaints will be adequate, reliable and impartial. The Title IX Investigator will compile an investigation report. 

  5. The investigation process can take up to 60 days. At any point in the process either the claimant or the respondent may request an update of the investigation process. 

  6. If it is determined that the College will proceed with a formal conduct hearing, the complainant and the respondent will be notified of the hearing date. 

Hearing

  1. Hearing notification will occur at least five days in advance and include the hearing date, time and location. Hearings will be scheduled around academic schedules.

  2. The hearing includes opening statements, presentation of the investigation report, information about the incident, presentation of information by witnesses, and closing statements. 

  3. Each party is permitted to have a person of their choosing to accompany them throughout the hearing as an advisor. If an advisor is not chosen, the college will provide one. 

  4. All parties are permitted to be present during the hearing (except during deliberations). All parties can be in the same room in a pre-arranged, non-threatening set-up or in separate rooms with a video conference set up. 

  5. All parties are permitted to make statements, present witnesses and information during the hearing. Witnesses and information need to be directly related to the incident. 

  6. The standard of proof used in all College conduct hearings is preponderance of the evidence, which means the determination to be made is whether it is more likely than not a violation as defined by the Title IX policy has occurred.  

Outcome

  1. Possible outcomes include the entire range of sanctions listed in the Disciplinary Procedures.

  2. You have the right to be informed of the outcome. You will be notified within two business days after the hearing, at the same time the respondent is informed of the outcome. 

  3. You have the right to appeal the decision to the college appeals officer within seven business days after the hearing.